JudgeAI Platform Use & Procedural Record Policy

1. Services Covered

This policy applies to the JudgeAI Services, including the Normative Engine, AI Arbitration, AI Lawmaking, shared arbitration data rooms, document upload tools, generated reports, generated PDFs, account features, and procedural notification features.

The Services are designed to support structured analysis and computation. They are not a substitute for independent legal, regulatory, professional, or institutional review where such review is required by law, contract, or good professional practice.

2. Accounts, Registration, and Access

You may need to create an account or sign in to access certain Services. You are responsible for keeping your account credentials secure, for using an email address that you are authorized to use, and for ensuring that any information submitted through your account is accurate to the best of your knowledge.

JudgeAI may limit access to registered users, apply monthly usage limits, suspend access where misuse is detected, or restrict particular features to authorized users, customers, or invited parties.

3. User Content and Filed Materials

When you upload files, enter text, submit positions, provide evidence, send feedback, or otherwise use the Services, you provide content to JudgeAI ("User Content"). User Content may include claims, responses, witness materials, contracts, invoices, correspondence, statutes, policy records, draft rules, factual narratives, and other documents.

You are responsible for ensuring that you have the necessary rights, authority, and permissions to submit User Content to the Services and to share it with any invited parties or recipients.

4. Procedural Record

In a party arbitration room, JudgeAI treats the documents, evidence, submissions, procedural events, timestamps, party metadata, and platform actions recorded in that room as the working procedural record for the matter. This record is used to organize the data room, determine procedural stage, prepare summaries, support later review, and generate AI outputs.

JudgeAI may store metadata associated with the record, including file names, upload times, uploader identifiers, extracted text, procedural stage, case identifiers, invitation tokens, policy acceptance records, and status changes.

5. Party Names, Roles, and Notices

JudgeAI may extract claimant, respondent, applicant, defendant, regulator, institution, or other role names from filed materials. This extraction is used to make data rooms, procedural notices, generated outputs, and internal records more readable and procedurally coherent. The profile name or email address of the uploading user is not automatically treated as the legal party name.

The platform may send automated procedural notices to invited parties, including case identifiers, data-room links, party names, filing summaries, next procedural steps, and access instructions. Access may be tied to the invited email address.

6. AI Workflows and Output Status

The Services may generate analyses, recommendations, draft awards, draft bills, risk scores, summaries, procedural views, PDFs, and other outputs using automated or AI-assisted workflows ("AI Outputs"). AI Outputs are computational outputs based on the User Content, procedural record, system prompts, automated reasoning components, and platform logic available at the time of generation.

Unless a separate binding agreement, rule, or legal procedure provides otherwise, AI Outputs are not final legal advice, final judicial decisions, final arbitral awards, enacted legislation, or government action. Users remain responsible for reviewing AI Outputs before relying on them.

7. Reliance, Human Review, and High-Risk Use

AI Outputs may be incomplete, inaccurate, outdated, inconsistent, or unsuitable for a particular factual, legal, regulatory, or institutional context. Users should not treat AI Outputs as the sole source of truth, as a substitute for qualified professional judgment, or as a complete replacement for any legally required procedure.

In high-impact areas, including legal rights, employment, healthcare, finance, housing, insurance, public services, social welfare, or similar domains, users must ensure appropriate human supervision, independent review, and compliance with applicable law before relying on, publishing, enforcing, or implementing an AI Output.

8. Data Controls, Improvement, and De-Identification

Where account tools or platform features are available, users may be able to update, export, delete, or manage certain information associated with their account or use of the Services. Some procedural records, audit logs, security records, transaction records, and legal records may need to be retained where necessary to operate the Services, preserve record integrity, resolve disputes, or comply with legal obligations.

JudgeAI may use aggregated, de-identified, or technical information to understand platform performance, improve safety, maintain reliability, and develop the Services. Where a separate customer agreement, enterprise setting, or explicit product control governs the use of User Content for improvement, that agreement, setting, or control applies.

9. Personal Information and Privacy

JudgeAI may collect account information, contact information, User Content, communication information, technical information, usage data, device and browser information, cookies, and analytics information in order to provide, secure, maintain, analyze, and improve the Services.

We may use this information to operate accounts and data rooms, authenticate users, process documents, generate outputs, send procedural notices, provide support, prevent misuse, improve the Services, comply with legal obligations, and protect the rights, safety, and security of JudgeAI, our users, invited parties, and third parties. More detailed information about personal information, rights, retention, cookies, and international processing is provided in the JudgeAI Privacy Policy.

10. Service Providers and AI Infrastructure

JudgeAI may use vendors and service providers to operate the Services, including hosting providers, authentication providers, cloud storage, email delivery services, analytics tools, payment providers, document processing services, and AI infrastructure services. These providers may process information only as needed to provide their services to JudgeAI or as otherwise governed by their applicable terms and policies.

Where JudgeAI uses external infrastructure to support automated analysis, User Content and related metadata may be transmitted to that infrastructure for the purpose of operating the Services and generating AI Outputs, unless a separate enterprise or customer agreement provides a different processing arrangement.

11. Disclosure and Sharing

JudgeAI may disclose information to service providers, affiliates, business partners, professional advisors, successors in business transactions, government authorities, courts, arbitral bodies, or other third parties where disclosure is necessary to provide the Services, comply with legal obligations, protect rights and safety, investigate misuse, or complete a transaction involving the business.

Certain platform features are designed for sharing with other users or invited parties, such as arbitration data rooms and shared procedural links. You should only invite parties and share materials where you are authorized to do so.

12. Security and Retention

JudgeAI uses commercially reasonable technical, administrative, and organizational measures to protect information processed through the Services. No online service, email system, AI workflow, or storage system can be guaranteed to be completely secure, and users should take care when submitting sensitive material.

We retain information for as long as reasonably necessary to provide the Services, maintain procedural records, resolve disputes, support audits, enforce policies, comply with legal obligations, preserve security, and pursue legitimate business purposes.

13. User Rights and Corrections

Depending on your location, you may have rights to access, correct, delete, restrict, transfer, or object to certain processing of your personal information. You may also request correction of obvious platform-record errors, such as incorrect party labels or mistaken metadata, where correction is technically and procedurally feasible.

To submit a request, contact JudgeAI at info@judgeai.space. We may need to verify your identity or authority before acting on a request.

14. Acceptable Use

You must not use the Services to submit unlawful content, impersonate another person or entity, interfere with platform security, evade usage limits, send unauthorized notices, harass other users, or upload content that you are not authorized to process or share.

You must not use the Services to violate another person's rights, including privacy, confidentiality, data protection, intellectual property, or procedural rights; to track or monitor a person without legally required consent; to create or distribute deceptive, fraudulent, hateful, violent, exploitative, or abusive content; to misrepresent the source or status of generated content; or to make automated decisions that materially affect individual rights without appropriate human oversight.

You must not attempt to bypass safety controls, security protections, access controls, rate limits, usage limits, or procedural restrictions; reverse engineer or extract underlying platform components; scrape or programmatically extract Services or AI Outputs except as expressly permitted; or use the Services to compromise JudgeAI or third-party systems.

JudgeAI may suspend, restrict, or terminate access if we reasonably believe that a user has violated this policy, applicable law, platform rules, or the rights of another person.

15. Changes to This Policy

JudgeAI may update this policy from time to time. When we do, we will post the updated version on this page and update the effective date where appropriate. Continued use of the Services after an update means that the updated policy applies to your use of the Services.

16. Contact Us

If you have questions, requests, or concerns about this policy or the Services, please contact JudgeAI at info@judgeai.space.